When extending a formal invitation, it’s important to use language that is polite, respectful and follows proper etiquette. Here are some tips for how to formally invite someone:
Use formal wording
Avoid casual phrases like “Wanna come?” or “Let’s hang out.” Instead, use more formal wording like:
- “We would be honored if you would join us…”
- “I would like to cordially invite you to…”
- “Your presence is requested at…”
Be specific with the details
Provide key details like the event name, date, time, location, dress code, RSVP details, etc. For example:
“You are formally invited to the Annual Gala Fundraiser on Friday, November 18 at 6:30pm at the Convention Center. Black tie optional. Please RSVP by October 30.”
Mention if a guest is permitted
If significant others or plus ones are allowed, make that clear in the invitation wording. For example:
“We request the pleasure of your company and guest at…”
Use formal titles and full names
Address the invitee with a formal title like Mr., Ms., Dr. or Honorable and their full name. Avoid nicknames or informal abbreviations.
Extend the invitation far in advance
Give adequate notice, at least several weeks or more if it’s a large event that requires travel plans. This shows respect for the invitee’s schedule.
Mention if a response is required
Let guests know if you need an RSVP by a certain date so you can plan accordingly.
Proofread carefully
Be sure there are no typos or other errors, as this reflects poorly on the host and event.
Use formal invitation stationery
Printing invites on high-quality stationery or cardstock lends an air of elegance and importance.
Express appreciation
Include a note of thanks for considering the invitation or say you hope they can attend.
Some examples of formal invitation wording:
Invitation Type | Formal Wording |
---|---|
Wedding | Mr. and Mrs. John Smith request the honor of your presence at the marriage of their daughter Anne Louise to Michael Robert Jones Saturday, the tenth of June Two thousand twenty-three at half after five o’clock Saint Mary’s Church New Orleans, Louisiana |
Graduation Party | Mr. and Dr. Frank Thompson request the pleasure of your company at a graduation celebration in honor of their daughter Sarah Marie Thompson on Saturday, the fifth of May at half past six o’clock Hilton Hotel RSVP |
Retirement Party | Please join us for a celebration honoring John Smith on the occasion of his retirement after 30 years of outstanding service Friday, August 12 5:00 p.m. – 8:00 p.m. Weston Hotel RSVP by July 20 |
Handwritten invitations
For an intimate, personal touch, handwritten formal invitations are a lovely idea. Use quality stationery, fountain pen ink and your best penmanship. This adds warmth and elegance. Etiquette dictates that handwritten invitations should be sent 6-8 weeks in advance.
Online invitations
For large events, emailed invitations are often necessary. But take care to maintain an elevated, formal tone. Include key details, make clear any requirements and express gratitude for their attendance. Send digital invites 4-6 weeks in advance so guests can make arrangements. Follow up personally by phone for important invitees.
Formal vs. informal invitations
The level of formality should match the occasion. An intimate dinner for close friends may call for a verbally extended invite or handwritten note. Major social events like weddings require printed formal invitations. Here are some guidelines on when to use formal invites:
- Weddings
- Bridal showers
- Baby showers
- Graduation parties
- Engagement parties
- Retirement parties
- Birthday parties for dignitaries
- Charity galas/fundraisers
- Anniversary parties
- Award ceremonies
- Speaking events/conferences
Casual get-togethers with friends, game nights or informal activities generally don’t require formal printed invites. A phone call, text or email is appropriate.
Key takeaways
Extending formal invitations demonstrates respect and appreciation for your guests. Follow proper etiquette by:
- Using polite, gracious wording
- Providing key details like date, time, place
- Allowing ample advance notice
- Requesting an RSVP if needed
- Using formal titles and full names
- Choosing stationery or communication fitting the occasion
With these tips, you can craft thoughtful invites for life’s special events and make sure your guests feel welcomed.